Bond program financial controls
Board-ready bond program reporting, independent of the builder.
Every check posted once from the district’s own register and tied to the penny. Operated for school districts by Stoner Advisory Group and approved partners.
Tied to the penny against 966 check lines and $51.97 million on a $189 million Michigan program.
“Bond” means the voter-approved kind.
BondControls™ follows the money in school and municipal bond and sinking-fund programs: the construction spending a community approved at the ballot. It is not about surety or fidelity bonds.
“Controls” means financial controls.
Posting from the register, pay applications, change-order logs and purchase orders, each compared and tied out to the penny, exception checks, reconciliation to your own purchase-order listing, and reporting to the board that does not come from the builder.
How it works
Three steps, none of them yours.
- 1
Your office forwards what it already produces.
Check runs, registers, purchase-order listings, invoices and pay applications go to a dedicated program inbox. Nobody at the district keys anything.
- 2
Every check is posted once and tied to the penny.
A posting only goes through if it ties to the register total per check and per run. Anything that does not tie is quarantined and reviewed by our staff within five business days.
- 3
Six checks run, and the board gets its own report.
Duplicates, mis-coded buildings, over-paid purchase orders, unmapped payments, thin contingency, double-billed buildings. Then a two-page control report monthly and a board packet quarterly, written independently of the construction manager.
What the board sees
Named users, every view logged, every figure clickable back to its source.
Why controls, not data entry
Most bond-tracking systems record what the construction team tells them.
Enterprise owner platforms, K-12 project systems, budget-transparency dashboards and the construction manager’s own reports all share one property: someone at the district, or the builder, types in the numbers.
- They log what happened.
- We look for what went wrong.
- They answer the construction team’s questions.
- We answer the board’s.
- The construction manager reports on its own work.
- We report on the district’s, from your register.
- The question is not what the system does.
- It is who keeps it current. With BondControls, your office forwards what it already prints, and we do the rest.
Through Stoner Advisory Group and approved partners
Proprietary technology, delivered as a professional service.
BondControls is proprietary technology developed by Stoner Investments LLC and licensed to Stoner Advisory Group and other approved partners for their client engagements. It is not sold to districts as software. District staff and board members get secure online access through named user accounts.
A district engages SAG or another approved partner, and the technology comes with the people who run it. It is separate from an owner’s-representative agreement. It can be added to one, or engaged on its own.Why we work this way → ·Engagement terms and fees → (opens in a new tab)
What it does not do
Say so before the business office has to discover it.
- No RFIs, submittals or scheduling. No bidding, no field tools.
- No integration with your ERP, and no public taxpayer dashboard.
- We catch problems after payment, not before. We are not in your approval chain.
- It is a financial-controls layer beside your construction manager and architect, not a replacement for either.
Questions districts ask
Is this about surety bonds?
No. BondControls tracks construction programs paid for by voter-approved school and municipal bonds and sinking funds: where the money went, whether it ties to the district’s own records, and what the board should know. It has nothing to do with surety or fidelity bonds.
Do we buy BondControls?
No. BondControls is proprietary technology developed by Stoner Investments LLC and licensed to Stoner Advisory Group and other approved partners. It is only available through an engagement with one of them. It is not sold to districts as software. A district engages Stoner Advisory Group or another approved partner for a professional service. Stoner Advisory Group’s terms are at stoneradvisorygroup.com.
Who does the data entry?
Nobody at the district. Your office forwards the check runs, registers, purchase-order listings and pay applications it already produces. Stoner Advisory Group posts, ties out and reviews every line.
Can bond proceeds pay for it?
Stoner Advisory Group bills the work as a professional fee for program financial controls and reporting, the way districts invoice their owner’s representative. What bond proceeds may pay for differs by state, and sinking-fund dollars have narrower permitted uses, so confirm the coding with your bond counsel before the first invoice. We will supply whatever they ask for.
Does it replace the construction manager’s reports?
It sits beside them and checks them. The construction manager reports what it built and billed; BondControls reports what the district actually paid, reconciled to the district’s own purchase-order listing, and shows where the two disagree.
What does it not do?
No RFIs, submittals or scheduling, no bidding, no field tools, no integration with your ERP, and no public taxpayer dashboard. It is a financial-controls layer. We also catch problems after payment, not before: we are not in your approval chain.
How long does it take to start?
Setup comes first: we backfill the first twelve months of history, so a program already under way starts with a complete ledger, not a partial one. The engagement terms are on stoneradvisorygroup.com.
See it on your program.
Start with a conversation with Stoner Advisory Group. Ask for the demonstration, or ask how it would work on your bond.